5:00pm - Meeting with Dustin and Josh
*Darren White - "Technical Generalist"
- background in Unix and Linux
- Works for a local company that provides management services for digital video, images and accompanying metadata.
- Works with PBS and other broadcasters and media companies on their online video offerings. Does encoding and transcoding video and Flash and Java development.
*Questions For Kevin
- Summarize software, how can it tie in to our work?
- How user friendly is it?
- How easy is it to customize?
- Does it make sense to log data already on excel files into the database?
- What is the timeline for completing the database?
* Josh's wish-list
- Database entry shows a thumbnail of a poster with all the metadata and a link to the raw image on the network drive.
- Adaptable to online publishing
* Interview Update
-General Trends:
>Almost every document and file is digital with the exception of financial records
>Everything is kept with the exception of draft documents
>Everyone has their own system of organization which makes crossover difficult
>desire for standard vocabulary and a tagging system and standard organizational structure that everyone can agree on
- All posters are going to be Screen-Printed first then scanned digitally
>need to establish scanning standards - research and compare to Vera
- Come up with list of suggestions for common vocabulary submit to staff and compile the final choices -Alix is a good source for this
- Card Sort: we establish folder names and give cards to people with document names and ask them how they would sort them.
* Research
- Zotero: is there a way to have entries not tied to an internet and have a thumbnail with a link to the raw image on the network drive?
- Adobe Bridge: very expensive but possible to find on tech soup
6:00 PM - Conference with Kevin
*Introduction
- Kevin is a Database consultant and has worked with many different organizations including the department of education.
*N-Power
- uses the "sales force" platform which is based on CRM - a method for Custom Relations Management
- used primarily to track volunteers, donors, payment processing, fundraising, and program management.
- is customizable and flexible
- database can be tied to the network drive with records that point to the original files
- can include a system of tags
*What Kevin needs from us
- location of server
- a list of tags and metadata fields
* Kevin's timeline
- Implementation not until late December - early January
- flexible
- can provide us with a basic demo of the database
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